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Freight forwarder invoice audit
Forwarder invoices, line by line.
A forwarder invoice mixes everything: ocean or air freight, surcharges, terminal fees, customs brokerage, storage, duties paid on your behalf, sometimes a currency conversion in the middle. Every shipment has its quote, and quotes change often.
BillCheck matches every line to the quote or rate sheet that applies, shipment by shipment.
Invoice control, automated. Simply.
Discrepancy report
Example · Forwarder invoice · Forwarder D · ocean import
| Invoiced line | Billed | Per contract | Gap | Reason |
|---|---|---|---|---|
| Ocean freight1 × 40' · Shanghai to Los Angeles | 2,480.00 | 2,180.00 | +300.00 | March quote applied, April 12 sailing covered by the April quote |
| DemurrageTerminal · 6 days | 900.00 | 450.00 | +450.00 | 3 free days in the quote |
| Customs entry feeImport entry | 125.00 | 95.00 | +30.00 | Last year's fee billed, current rate sheet in force |
| Duties, MPF and HMFDisbursement | 4,612.00 | 4,612.00 | 0.00 | Matches the entry summary |
| DrayagePort of Los Angeles to Ontario, CA | 580.00 | 595.00 | −15.00 | In your favor, listed separately |
Credit request to send to forwarder D
$780.00Example built for this page. Amounts, numbers and carrier are fictitious.
What we check with forwarders
Here the mistakes rarely come from arithmetic. They come from the wrong rate picked at the wrong time.
- The right quote
- Origin port or airport, destination, container type or weight, and above all the date: the quote valid at sailing or departure.
- Surcharges
- Bunker and currency adjustments, terminal handling, chassis, security fees. In the quote or not, and at the right amount.
- Demurrage and detention
- Billed days against the free days agreed.
- Customs brokerage
- Entry, ISF and bond fees per your rate sheet. Duties, MPF and HMF cross checked against the entry summary.
- Disbursements and fees
- What was paid on your behalf is rebilled at cost. What is a service follows the rate sheet.
- Exchange rates
- Foreign currency lines converted at the rate and date set in the contract.
What we find most often
Questions we get asked
Our forwarders send a quote per shipment.
We use it as the reference. Every invoice is matched to its shipment's quote, by file number or bill of lading.
Our invoices mix several currencies.
Each line keeps its original currency, then gets converted at the agreed rate. The error is shown in the invoice currency.
Transport and customs are billed together.
That's common. Both are checked, each against its own rate sheet, on the same invoice.
Get your freight bills audited
- 1Send us three invoices and your rate sheet
- 2We show you the overcharges live, during the demo
You leave with the discrepancy report, whether you work with us afterwards or not.