Up to 15% of freight bills contain errors.
Every carrier has its own rates. BillCheck checks every billed line against them and tells you what to claim back.
Invoice control, automated. Simply.
$9,743 in overcharges found on 46 invoices from one customer.
- SOC 2 Type II
- 99% accuracy
- 22,000+ Koncile users
Lines
41
Errors
4
To recover
$426
Lines with an error
Shipment 58190
Shipment 58214
Fuel surcharge
Errors by type, in dollars
« We used to check our carrier's invoices by hand, rate sheet open next to them. The tool found overcharges in almost every batch we sent, and we could claim our credits line by line. »
Our specialties
LTL
Pallets and parcels on shared trucks. Rates by lane, freight class and weight break, fuel surcharge, dimensional weight, accessorials.
LTL freight bill auditTruckload
Full and partial truckloads. Lane rates or per mile pricing, fuel surcharge, detention, layover, TONU.
Truckload freight bill auditFreight forwarders
International freight and customs brokerage. Ocean and air rates, demurrage and detention, entry fees, disbursements, exchange rates.
Forwarder invoice auditWhat we check on every freight bill
The same math you would do with the rate sheet open next to the invoice. Except we do it on every line, every month.
- Base rate
- Origin, destination, lane, freight class, weight break or pallet count, minimum charge.
- The right rates
- Ship date against the contract's effective dates. New rates on January 1, and December shipments get billed on the new ones, or the other way around.
- Fuel surcharge
- Applied percentage against the DOE diesel index for the week or month in your contract. A few dollars per shipment, a lot more over a year.
- Accessorials
- Liftgate, residential, limited access, appointment, detention, redelivery, storage. In the contract, at what price, or not in it at all.
- Duplicates
- One shipment billed twice, often on two invoices a few weeks apart.
- Adjustments
- Credits and rebills you already received are taken into account before anything is claimed.
- Totals
- Line sums, taxes, total. The basics, done every time.
Rarely one big mistake. Lots of small ones.
“There's a bit of everything. The wrong rate sheet, some storage, sometimes two digits swapped.”
Billing manager at a freight forwarder
How it works
- 1
Your rates
Send your carrier rate sheets as Excel or PDF, with their effective dates. We set them up with you the first time. After that you keep them current, and add a carrier whenever you want.
- 2
Your invoices
They land on a dedicated email address, or you upload them. PDFs, scans, 200 page freight bills. The audit runs on its own.
- 3
The report
A line by line Excel file, and one credit request per carrier, ready to send. Errors in your favor stay separate.
Questions we get asked
Our rates live in a messy spreadsheet.
Everyone's do. Lanes, classes, weight breaks, minimums, special zones: we take them as they are the first time, with you.
What if the carrier disputes it?
Every error shows the rate sheet line used for the calculation. You send it with the credit request, there isn't much left to argue about.
We use several carriers.
Each one has its rate sheet, and each rate sheet its effective dates. Add a carrier whenever you want.
How much does it cost?
Pricing is per page processed. A 12 page invoice counts as 12 pages. We quote based on your monthly volume.
Where do our invoices go?
Processed on AWS with disaster recovery, SOC 2 Type II audited. Your documents are used for nothing but your audit.
Get your freight bills audited
- 1Send us three invoices and your rate sheet
- 2We show you the overcharges live, during the demo
You leave with the discrepancy report, whether you work with us afterwards or not.